A law firm’s Walnut Creek, CA office is seeking an Administrative Assistant to coordinate office procedures and support attorney workflow. The role requires initial full-time onsite training, with a later transition to a hybrid schedule of three days per week in office.

Responsibilities include editing and proofreading correspondence, managing CLE tracking and subscription renewals, arranging attorney travel and expense reports, scheduling meetings, depositions, and conference calls (shared with the Legal Practice Assistant), and coordinating logistics like conference rooms and catering. The role also covers CRM contact management, answering and routing attorney calls, Intapp time entry, drafting engagement letters, and notary services.

Candidates should have at least 2 years of relevant experience, with a bachelor’s degree or equivalent preferred, along with working knowledge of iManage and Microsoft Office. Strong organizational skills, sound judgment with confidential matters, and the ability to manage multiple priorities under deadline pressure are essential, along with a professional, client-service-oriented demeanor.

The pay range is $52,000–$58,000 annually ($26.67–$29.75 hourly), non-exempt, with standard hours of 8:30 a.m. to 5:00 p.m.